F-03 – Management System Review Checklist

• Legal and Other Requirements

• Implementation and Operation

• Roles, Responsibility & Authority

• Structure

• Resources

• Competence, Training & Awareness

• Planning for hazard identification, risk assessment and risk control

• Results of audits

• Customer feedback

• Status of preventive and corrective Actions

• Communication

• Documentation

• follow-up actions from previous management reviews

• Changes that could affect the quality management system

• Emergency Preparedness & Response

• Recommendations for improvement

• Performance Measurement and Monitoring

• Accidents, Incidents & Near Misses

Permit to Work System

• Is there a clear requirement for work being done under a permit to be stopped if any new hazards have arisen or old hazards have recurred?

• Does the permit contain clear rules about how the job should be controlled or abandoned in the event of an emergency?

• Do permits specify clearly the job to be done?

• Do permits specify clearly to whom they are issued?

• Does the system require the potential hazards at the work site to be clearly identified and recorded on the permit?

• Does the permit clearly specify the precautions to be taken by the issuing and performing authorities?

• Do permits specify clearly the plant or geographical area to which work must be limited?

• Does the recipient have to sign the permit to show that they have both read the permit and understood the conditions laid down in it?

• Do permits specify clearly a time limit for expiry or renewal?

• Does the permit include a handover mechanism for work which extends beyond a shift or other work period including work which has been suspended?

• Is a sign off signature required when the job is complete?

• Is there a procedure to bring to the attention of the site manager tasks which require inhibiting safety devices e.g. fire detectors, to ensure that contingency plans and precautions are in place?

• Are copies of permits issued for the same equipment/area kept and displayed together?

• Is there a means of coordinating all work activities to ensure potential interactions are identified?

• Is there provision on the permit form to cross-reference other relevant certificates and permits?

• Is there a procedure to ensure that the agreement of others who could be affected by the proposed work is obtained before starting the work or preparations for it?

• Where there are isolations common to more than one permit, is there a procedure to prevent the isolation being removed before all the permits have been signed off?

• Is there a system of spot checks to ensure that permits are being followed?

• Is there a procedure for reporting any incidents that have arisen during work carried out under a permit and for reviewing procedures as necessary?

• Are audits carried out on the P.T.W system at least once a year, preferably by people not normally employed at that site or offshore installation?