HSE Management System Components and Required Records: A Comparison

HSE MS Process & Records

Leadership and Commitment

• HSE SC/IC Minutes

• Management HSE Implementation records

HSE Policy and Related Policies Legal and Other Requirements

• Copies of HSE legislation

• HSE licenses / approvals / permits

• Copies of other references/requirements, such as ISO, CCPS, etc

Organisation, Structure, and Responsibilities/Resources, Awareness, Training, and Competence

• Job descriptions

• Minutes of committees / meetings

• Training / awareness program materials

• Training plans / training need analyses

• Terms of Reference of meetings/committees

• Competency / training records

• HSE training passports

• Competence assessments

Contractor Management

• Contract documents

• Document C-9 HSE Requirements

• Contract HSE Management Plan

• Contract HSE Certificate (Start-Up)

• Contract Site Restoration Certificates

• Monthly HSE Reports

• Minutes of Contractor meetings

Procurement

• Supplier records

• Purchase Order documents

Communication and Reporting

• Newsletters, bulletins, magazines, booklets

• Letters to regulatory authorities

• Register of community complaints

• Reports to internal stakeholders

• Reports to external stakeholders

• Minutes of committees / meetings

Documentation and Document Management

• Register of business control documents

• Document review records

• Step-out approvals

Risk Management

• Environmental Assessment reports

• Permit / License Applications

• Health Risk Assessment reports

• HAZOP / HAZAN reports

• QRA reports

• Hazards and Effects Registers

• HSE Cases

• MOPO‟s

Goals, Objectives, Targets, and Management Plans

• Corporate HSE Plan

• Asset Manager Mandate

• Tasks and Targets (employees)

• Program Books

• Asset-level HSE Plans

Operational Control

• Work Permits

• Service Level Agreements

• Task observation records

• Workplace HSE inspection records

• STOP Safety Observation Cards

Emergency Response and Contingency Planning

• Contingency Procedures

• Drill Schedule

• Passed Drill Reports

Key implementation procedures and their evidence of implementation: Permit to Work, Management of Change, Technical Integrity, etc.

• Issued work permit forms,

• MOC case documentation,

• Technical integrity inspection reports

• Other reports or surveys

Assurance: Monitoring and Audit

Performance Monitoring and Records

• Monitoring data (HSE leading and lagging indicator statistics)

• Equipment calibration records

• Task / behaviour observation records

Non Compliance and Corrective Actions

• Non-Compliance Report forms

• Corrective action plans

Incident Notification, Analysis, Reporting, and Follow-up

• Incident Notification Forms

• Incident reports

• Follow-up action plans

• STOP Safety Observation Cards

Audit

• 5 year Integrated Audit Plan

• Internal and external audit reports

• Annual HSE Audit Plan

• Audit follow-up action plans

Management reviews of the HSE-MS

• Minutes of committees / management review meetings

• Letter of Representation

• Self Assessment Checklist