Procurement Risk Assessment

Supplier Sourcing and Management

Contract Negotiation and Administration

Bid Evaluation and Selection

Purchase Order Creation and Processing

Inventory Management and Control

Supplier Performance Management

Cost Analysis and Reduction

Risk Management and Mitigation

Strategic Procurement Planning

Payment Processing and Dispute Resolution

Supplier Diversity and Inclusion Program Management

Compliance with Procurement Regulations and Policies.

Financial Hazards – e.g., fraudulent transactions, embezzlement, mismanagement of funds, etc.

Physical Hazards – e.g., slips, trips, falls, heavy lifting injuries, etc.

Health Hazards – e.g., exposure to hazardous materials, dust, fumes, etc.

Fire Hazards – e.g., electrical fires, flammable materials, etc.

Chemical Hazards – e.g., skin irritation, respiratory issues, poisoning, etc.

Ergonomic Hazards – e.g., repetitive strain injuries, back pain, etc.

Cybersecurity Hazards – e.g., hacking, data breaches, malware infections, etc.

Noise Hazards – e.g., hearing damage from high levels of noise

Human Error – e.g., incorrect procedures, miscommunication, lack of training, etc.

Radiation Hazards – e.g., exposure to ionizing radiation, electromagnetic fields, etc.

Legal Hazards – e.g., non-compliance with procurement laws, contract disputes, etc.

Reputational Hazards – e.g., negative publicity, loss of trust, etc.

Risk assessments:

The procurement department should conduct regular risk assessments to identify potential hazards and assess the level of risk associated with each hazard.

Safe work procedures and protocols:

The department should develop and implement safe work procedures and protocols that outline the steps workers should take to safely perform their duties. This should include procedures for handling hazardous materials and managing dangerous goods.

Training and education:

All procurement workers should receive training and education on safe work practices and procedures for handling hazardous materials. This should be an ongoing process to keep workers informed about new hazards and safety procedures.

Personal protective equipment (PPE):

Workers should be provided with the necessary PPE to protect them from physical, chemical, and biological hazards. This may include gloves, safety glasses, hard hats, and respiratory protection.

Emergency response plan:

The department should develop an emergency response plan to be prepared for potential incidents, such as fires, chemical spills, and accidents. Workers should be trained on the plan and regularly review it.

Incident reporting:

Workers should be encouraged to report any incidents or near misses, and an effective reporting system should be in place to track incidents and identify trends and patterns. This information can be used to make improvements to the department’s safety program.

Chemical safety:

Proper storage, handling, and disposal of chemicals should be in place to minimize exposure and prevent accidents.

Hazardous materials management:

The procurement department should have policies and procedures in place for managing hazardous materials, including procurement and disposal processes.

Vendor safety assessments:

The department should assess the safety of vendors and suppliers to ensure that the products and services they provide are safe and do not pose a hazard to workers or the public.

Record keeping:

The department should maintain accurate and up-to-date records of all procurement activities, including the storage, handling, and disposal of hazardous materials. This information should be easily accessible in case of an emergency or regulatory inspection.

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