Mandatory HSE Documents

As a business owner or manager, ensuring the health, safety and well-being of your employees is of the utmost importance. One of the key ways to accomplish this is through the proper documentation and maintenance of Health, Safety and Environment (HSE) policies and procedures.

In this article, we will explore the comprehensive HSE documentation list for various industries, operations and support documentation meant for mitigating or controling certain.

By implementing and maintaining a robust HSE documentation, you can not only protect your employees and your business, but also demonstrate your commitment to responsible and sustainable operations. We hope this article serves as a valuable resource for you and your organization as you strive to create a safe and healthy work environment for all.

Main Manuals and Procedures

General HSE Documentation to be maintained in the head office of the organization.

• HSE policy

• HSE Manual

• Organizational Manual

• HR Manual

• Operational Manual

• Contingency Manual

• HSE Case

• Safety Induction Record

• HSE Assurance Audit Reports

• Safety Training Attendance Sheet

• HSE Statistics report

• KPI Tracking tool

• Risk Assessment Database

• F-03 – Management System Review Checklist

Incident Management

Incident prevention and investigation related documentation

• Incident Investigation Procedure

• Incident Register

• Log book containing list of all known incidents

• Initial Accident/ Incident Report Form

• Incident Investigation Form

Site HSE Management

Site HSE Management related documentation that helps site leadership run effective prevention programs

• Daily Site Observation Report

• Toolbox Talk Attendance Sheet

• Site-Office Monthly Inspection Report

• Safety Incentive Recommendation Form

• Site Welfare Inspection Report

• Site Electrics Inspection Report.

• Weekly First Aid Report

• Store Inspection Report

• Floor Opening Inspection Report

• Environment & Waste Report

• Personnel Onboard (POB)

• List of personnel available at site

• Behaviour Based Safety Program

• – Participation

Control of Work Safety Paperwork

• Permit to Work Procedure

• Permit to Work

• Permit to Work Log

• Lock out, Tag out (Isolation) Procedure

• Lock out, Tag out (Isolation) Form

• Lock out, Tag out (Isolation) Log

Orientation & Training Safety Paperwork

• Training Manual

• Contains details of the trainings (content, audience, frequency etc.)

• Orientation Checklist

• Site Induction/Familiarization Log

• Training Matrix

Equipment Safety Fitness

Documentation related assurance of safety or operational equipment fitness to work

• Ladder Inspection Sheet

• Fire Extinguisher Inspection Report

• Lifting Equipment Inspection Checklist

• Lifting Accessories Inspection Report

• Power Tool Inspection Report

• Portable Appliance Test Log

• Hand Tool Inspection Report

• Safety Harness Inspection Register

• + Inspection/Certification

Scaffolding HSE Documentation

Scaffolding Safety fitness documentation

• Weekly Loading platform Checklist

• Scaffolding Inspection Report

Construction Site HSE Documentation

Construction site HSE Documentation are good for protection as well as a proof of proper controls in place, if any incident happens to take place.

• Edge Protection Inspection Report

• Slab concrete checklist

• Excavation Safety CheckList

• Weekly cradle checklist.

• House Keeping Inspection Report

Chemical Management HSE Documentation

Chemicals must be managed in proper way and these controls should be available for demonstrating ownership of the process.

• COSHH Assessment Form

• Safety Data Sheets (MSDS or SDS)

Transportation HSE Documentation

Vehicles are essential pieces of equipment required for running almost any operation offshore, onshore, underground or above the ground.

• Vehicles and Machinery Maintenance Log Book

• Tire Management procedure

• Journey plans

DROPS HSE Documentation

DROPS occur in almost industry and require special attention and control.

• DROPs Manual

• Drops Checklist

• Tools at height register

Various Checklists

There are tons of other checklists used in different industries in order to address specific hazards introduced by the nature of the operations.

• F-02 – Annual HSEQ Action Plan

• F-24 – Pre-Manriding Checklist

• F-39 – Third-Party Checklist

• F-42 – Fire Warden Checklist

• F-68a – Workover Hoist Pre-move Checklist

• F-68b – Land Rig Pre-move Checklist

• Clinic Attendance Log

Assurance Documentation

• Assurance Procedure

• Internal Audit Checklist

• Audit Schedule

Contingency Management HSE Documentation

When all the controls fail and an incident occurs there must be some controls in place to mitigate and prevent escalations.

• Contingency Procedure

• Contingency Drill Schedule

• Contingency drill reports

HSE Posters

HSE Posters ensure that the reminders are posted in prominent places.

• Red Zone – No Go Zone Map;

• Gas Zone Map;

• PPE Matrix;

• Emergency Equipment Map

HSE Stickers

HSE Stickers turn employees and assets into a walking reminder of the Health and Safety priorities.

• Green Hand – helmet sticker;

• First Aider helmet sticker;

• BA Set Inspection Stickers;

Other

• Printed HSE Docs